Corporations Reproduction Section
Welcome to the New Mexico Public Regulation Commission Corporations Copies Section. Our goal is to give you access to all of our public records in a timely and efficient manner. This section is responsible for the reproduction and certification of any legal documents that are officially filed with the corporation section, which are archived by microfilm or hard copy. This section is also responsible for filing Reservation and Registration of corporate names. Both non-profit and profit Domestic and Foreign corporations, and Limited liability companies are required to have a Registered Agent for service of process in the State of New Mexico, and this section is responsible for ensuring uniform compliance with the statues governing the changes or resignation of any assigned Registered Agent.
Changes such as principal place of business, mailing address, officers and directors can be made through this section by filing a Supplemental Report with our office. Copies that are furnished by our section can be certified upon request, for an additional fee.
For information on fees and instructions related to the reproduction section please refer to Contact/Information and Fees.
HOW DO I REQUEST COPY INFORMATION?
(Click here to download the Copy Request Form )
If you prefer you can fax your Copy Order to (505) 476-0324
or you can fill and mail your Order to:
Public Regulation Commission
Corporations Copies Section
PO Box 1269
Santa Fe, New Mexico 87504-1269
FAX (505) 476-0324
Acceptable forms of payment are Check or Money Order. We cannot accept credit card transactions at this time.
Please make check or money order payable to the New Mexico Public Regulation Commission. To avoid delay in processing documents, do not submit payment with your forms. An agent of the Corporations Bureau will notify the requesting parties within a four (4) day period of the request, and at this time the agent will disclose the cost of the reproduction fees and any additional cost.
The exclusive right to the use of a corporate name may be reserved by: any person intending to organize a corporation under the Business Corporation Act [Chapter 53, Articles 11 to 18 NMSA 1978]; any domestic corporation intending to change its name; any foreign corporation intending to make application for a certificate of authority to transact business in this state; any foreign corporation authorized to transact business in this state and intending to change its name; or any person intending to organize a foreign corporation and intending to have such corporation make application for a certificate of authority to transact business in this state. The reservation shall be made by filing with the commission an application to reserve a specified corporate name, executed by the applicant. If the commission finds that the name is available for corporate use, it shall reserve the name for the exclusive use of the applicant for a period of one hundred and twenty days. The right to the exclusive use of a specified corporate name so reserved may be transferred to any other person or corporation by filing in the office of the commission a notice of transfer, executed by the applicant for whom the name was reserved, and specifying the name and address of the transferee.
Any foreign corporation not authorized to transact business in this state may register its corporate name under the Business Corporation Act [Chapter 53, Articles 11 to 18 NMSA 1978] if its corporate name is not the same as, or confusingly similar to, the name of any domestic corporation existing under the laws of this state, or the name of any foreign corporation authorized to transact business in this state, or any corporate name reserved or registered under the Business Corporation Act.
Registration shall be made by filing with the commission:
An application for registration executed by the corporation by an officer thereof, setting forth the name of the corporation, the state or territory under the laws of which it is incorporated, the date of its incorporation, a statement that it is carrying on or doing business, and a brief statement of the business in which it is engaged; and a certificate setting forth that the corporation is in good standing under the laws of the state or territory in which it is organized, executed by the secretary of state of the state or territory or by the official who may have custody of the records pertaining to corporations; and paying to the commission a registration fee in the amount of one dollar ($1.00) for each month, or fraction thereof, between the date of filing the application and December 31 of the calendar year in which the application is filed.
Registration shall be effective until the close of the calendar year in which the application for registration is filed.
53-11-13. Change of registered office or registered agent
A corporation may change its registered office or change its registered agent, or both, upon filing in the office of the commission a statement setting forth
• the name of the corporation;
• the address of its registered office;
• if the address of its registered office is to be changed, the address to which the registered office is to be changed, the name of its registered agent;
• if its registered agent is to be changed the name of its successor registered agent; and a statement executed by the successor registered agent acknowledging his acceptance of the appointment by the filing corporation as its registered agent,
• if the agent is an individual, or a statement executed by an authorized officer of a corporation that is the successor registered agent in which the officer acknowledges the corporation's acceptance of the appointment by the filing corporation as its registered agent, if the agent is a corporation; and that the address of its registered office and the address of the business office of its registered agent, as changed, will be identical.
The statement shall be executed by the corporation by an authorized officer and delivered to the commission.
If the commission finds that the statement conforms to the provisions of the Business Corporation Act [Chapter 53, Articles 11 to 18 NMSA 1978], it shall file the statement in its office, and, upon such filing, the change of address of the registered office or the appointment of a new registered agent, or both, as the case may be, becomes effective, and, upon filing, fulfills the requirement to file a supplemental report under Section 53-5-5 NMSA 1978.
Any registered agent of a corporation may resign upon filing a written notice of resignation with the commission. The commission shall mail a copy immediately to the corporation at its principal place of business as shown on the records of the commission.
The appointment of the resigning agent shall terminate upon the expiration of thirty days after receipt of the notice by the commission.
If a registered agent changes his business address to another place within the same county, he may change the address and the address of the registered office of any corporation of which he is the registered agent by filing a statement as required by this section except that it need be signed only by the registered agent and need not be responsive to Paragraph (5) of Subsection A of this section and shall recite that a copy of the statement has been mailed to the corporation.
Please refer to Corporation Forms for Instructions.
Pursuant to rules that the Public Regulation Commission adopts to implement this section, a domestic or foreign corporation that is not exempted shall file in the office of the commission within thirty days after the date on which its certificate of incorporation or its certificate of authority, as the case may be, is issued by the commission, and biennially thereafter on or before the fifteenth day of the third month following the end of its taxable year, a corporate report in the form prescribed and furnished to the corporation not less than thirty days prior to such reporting date, by the commission, and signed and sworn to by the chairman of the board, president, vice president, secretary, principal accounting officer or authorized agent of the corporation, showing among other information prescribed by the commission the current status of the name of the corporation the mailing address and street address if within a municipality; or rural route number and box number, or the geographical location, using well-known landmarks, if outside a municipality, of the corporation's registered office in this state and the name of the agent upon whom process against the corporation may be served; the names and addresses of all the directors and officers of the corporation and when the term of office of each expires; the address of the corporation's principal place of business within the state and, if a foreign corporation, the address of its registered office in the state or country under the laws of which it is incorporated and the principal office of the corporation, if different from the registered office; and the date for the next annual meeting of the shareholders for the election of directors; and the corporation's taxpayer identification number issued by the revenue processing division of the taxation and revenue department. When the Public Regulation Commission receives a report required to be filed by a corporation under the Corporate Reports Act [Chapter 53, Article 5 NMSA 1978], it shall determine if the report conforms to the requirements of this section. If the commission finds that the report conforms, it shall be filed. If the commission finds that the report does not conform, it shall promptly return the report to the corporation for any necessary corrections, in which event the penalties prescribed in the Corporate Reports Act for failure to file the report in the time provided shall not apply if the report is corrected and returned to the commission within thirty days from the date on which it was mailed to the corporation by the commission. The Public Regulation Commission may refuse to file a corporate report or a supplemental report received from a corporation which has not paid all fees, including penalties and interest due and payable to the commission at the time of filing. However, if the corporation and the commission are engaged in any adversary proceeding over the assessment of any fees or franchise taxes, the commission shall file the report of the corporation upon its submission to the commission. A supplemental report shall be filed with the Public Regulation Commission within thirty days if, after the filing of the corporate report required under the Corporate Reports Act, a change is made in: the mailing address, street address, rural route number, box number or the geographical location of its registered office in this state and the name of the agent upon whom process against the corporation may be served the mailing address, street address, rural route number, box number or the geographical location of its registered office in this state and the name of the agent upon whom process against the corporation may be served; the name or address of any of the directors or officers of the corporation or the date when the term of office of each expires; or its principal place of business within or without the state.
Public Regulation Commission
Corporations Copies Section
PO Box 1269
Santa Fe, New Mexico 87504-1269
1-888-427-5772 (NM Residents Only)
(505) 827-4513 voice
(505) 827-4387 fax
Reproduction Copy Fees
53-2-1. (B) Fees of public regulation commission
The Public Regulation Commission shall charge and collect for furnishing copies of any document, instrument, or paper relating to a corporation, a fee of one dollar ($1.00) per page, but in no case less than ten dollars ($10.00) for any profit corporation or limited liability company. A fee of one dollar ($1.00) per page, but in no case less than five dollars ($5.00) for any nonprofit corporation. In addition a fee of twenty-five dollars ($25.00) for any profit corporation or limited liability company or ten dollars ($10.00) for any nonprofit corporation shall be paid for any documents that the Public Regulation Commission shall provide that require a certificate of comparison.
The Public Regulation Commission reproduction section requires four (4) to ten (10) days to complete orders that are requested. The number of pages may be unknown when ordering, an agent of the department will notify the requesting parties within a four (4) day period of the request. At this time the agent will disclose the cost of the reproduction fees and any additional cost.